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HOW TO SET AN OUT OF OFFICE ON MAC EMAIL HOW TO
Once you’ve mastered the basics, you might want to learn how to set out of office in Outlook using the “Advanced” button at the top right. Custom: This option allows you to upload special implementation templates.Write the text like an e-mail in a new dialogue box. Reply with: This can be used to set up an individual out-of-office reply to specific e-mails.
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Under “Method” you can choose between three display options: “Standard,” “Leave message intact,” or “Insert message as an attachment.” Forward: Forwards specific e-mails to another address, e.g.Copy to: A copy of the relevant e-mail will be sent to a specified folder while also leaving the original in the main inbox.Move to: This allows you to move e-mails to another folder entirely, which is useful if you want to store certain e-mails in one place.Delete: E-mails that meet your predetermined criteria will simply be deleted when you select this action.Alert with: This option specifies that certain e-mails will generate a specific additional reply.Message body: You can also set up a specific response in cases where certain phrases (for example, “urgent answer” or the name of a particularly important project) appear in the body of the e-mail.Subject: If the subject contains certain words (such as “Important”), the response will be generated according to your specified rule.You can also specify whether only e-mails addressed directly to you are subject to the special rules and/or e-mails that are sent to you in cc. as a member of a distribution list such as a listserv. Sent To…: This can specify categories of e-mails in which you are one of the addressees, e.g.You can also click the button to select contacts from the address book. Outlook then responds to e-mails from these contacts according to the rules you set. From…: Here you can designate specific contacts.Finally, click Apply in the Rules and Alerts window and then Ok.From top to bottom, you can specify the following criteria to set up your reply rules:.To turn on a rule, go to File > Manage Rules & Alerts and check the box next to the rule you created.
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If you are not ready to use the rule yet, you can uncheck the box for Turn on this rule.
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This is the window labeled What do you want to do with the message? In the next window, check the box next to reply using a specific template.This is the window labeled Which condition(s) do you want to check? Skip the next window by clicking Next.You will find this under the section labeled Start from a blank rule. Next, click Apply rule on messages I receive.You will find this in the top-left section of the window. Go back to Outlook and click File > Manage Rules & Alerts.Exit out of the email and click Yes when asked if you want to save changes.Remember where you saved your file, you will need to find it later. It is best to pick a secure location, where the file won’t be moved or deleted. It is best to use the default location, but you can choose your own destination. Give your out of office email template a name and a destination.Then click the drop-down menu next to Save as type, and save it as an Outlook Template (*.oft) file.You can find this at the top of the left sidebar. You can find this in the top-left corner of the window. Write a subject and message for your out of office email template.You can find this button in the top-left corner of the window. Open Outlook and click the New Email button.Note: For this method to work, you need to leave Outlook running on your computer the whole time you are out of the office. If you open Outlook and see the words, “Connected to: Microsoft Exchange” at the bottom of the window, check out our guide on how to set up out of office replies in Outlook for Exchange users here. The following method only applies to Outlook users without an Exchange account. Then make a new rule for emails you receive and open POP3 account, save an email template, and go to File > Manage To set automatic out of office replies in Outlook with an IMAP or